• Mileage
  • Mileage Reimbursement Form July – December 2024
  • Mileage Reimbursement Form January - June 2025
  • Mileage Travel Expenses Memo - 2024-2025
  • City to City Mileage Chart
  • USD 383 Building to Building Mileage Chart
• Employee Travel
  • Travel Reimbursement Form
  • State Employee Travel information 2024-2025
• Donation Form
• Purchasing Reimbursements Memo -2024-2025
• Local Retailer Purchasing Procedures -2024-2025
• RPO Due Dates

Employee Service Portal Login

• Creating and using your ESP account
• Accessing W-2 and 1095-C Forms

• Payroll FAQ
• 2024-2025 Pay Periods
• 2025-2026 Pay Periods

Accounts Receivable 

View list of Kansas retailers sales tax exemptions. Find out about requirements on state sales tax for items purchased for resale. 

• KS Retailers Sales Tax Exemptions
• Purchasing Team Shirts

Accounts Payable 

• Invoices

The Business Operations team works to facilitate best practices in the procurement of goods and services necessary for the effective and efficient operation of USD 383. The Department ensures all funding sources for such goods and services are expended within the regulations and guidelines mandated by the Department of Education, the State of Kansas, as well as adhering to internal controls. Business Operations executes the bidding process in its entirety, processes District purchase orders, and maintains the vendor database.

Questions? 

• Andy Hutchinson – Director of Business Operations

• Jaime Gregory – Budget & Grants Specialist

Bids will be added to the USD 383 Business Operations website page under the Purchasing and Bids drop-down.

To sign up for bid notifications, please fill out the sign-up form. You will be added to a group using our communication tool, ParentSquare. You will receive an instant notification email. 

Current Bids

WAREHOUSE PER ITEM BID

WAREHOUSE PER ITEM BID APPENDIX A

FAQ

• How often does the district put out bids?

  • The timeline for bids depends on the type of projects. Annual supply bids are put out in the late spring. Construction bids are put out in the fall or winter. Bus bids are put out in May. Other equipment and vehicles are put out throughout the year.

• What do I need to do if I want the district to try out my product?

  • You may call the purchasing department to schedule a product demonstration. However, it is not the practice of the district to "try out" products (ie. toner cartridges) under an open invoice. PO's must be obtained for all products before ordering.

• When are payments issued?

  • Payments are approved at the Board of Education meetings held the first and third Wednesday of the month, and sent out the following day. Bills are due to the Accounting office two weeks prior to the meeting.

• Who do I contact with questions about a bid?

  • USD 383 tries to promote fair and open competition to all vendors. If you feel a bid has specifications that are unclear or promote unfair competition call the Budget and Grant Specialist at 785-587-2000 as soon as possible. The sooner a question arises, the sooner the problem may be resolved and an addendum may be issued.