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Business Operations

Business Operations

Our role, as part of the support services team for the school district, is to provide for timely and accurate business and accounting operations. Effective business operations require procedural steps and controls to maintain a proper system of checks and balances throughout the organization. The business and accounting team strives to provide a customer service environment to maximize the use of limited resources for the benefit of the district’s mission; teaching and learning. The support services team in many areas of the district works to provide the best environment and resources to promote a quality program in all schools, programs and activities.

Information relating to the district budget and business related practices are included on this site. Please let us know if there is additional information we could add to our webpage, that would benefit you as a patron, employee and/or student.

 

Fiscal Year (FY24) budget information can be found on the accountability reports page.

Contact Us

Located at the Lincoln Education Center, 901 Poyntz Ave., Manhattan, KS 66502

Phone: 785-587-2000

Andy Hutchinson – Director of Business Operations

Jill Tatum – Assistant Director of Business Operations

Jaime Gregory – Budget and Grants Specialist

Jana Baker – Payroll Specialist

Darya Cline – Payroll Specialist

Christina Shoemaker – Business Operations Specialist

Rachel Hill – Business Operations Generalist

 

Business Operations Personnel Overview

Business Operations Resources

  • Employee Service Portal Login

  • Accounts Receivable 

    View list of Kansas retailers sales tax exemptions. Find out about requirements on state sales tax for items purchased for resale. 

    Accounts Payable 

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    The Business Operations team works to facilitate best practices in the procurement of goods and services necessary for the effective and efficient operation of USD 383. The Department ensures all funding sources for such goods and services are expended within the regulations and guidelines mandated by the Department of Education, the State of Kansas, as well as adhering to internal controls. Business Operations executes the bidding process in its entirety, processes District purchase orders, and maintains the vendor database.

     

    Questions? 

    Bids will be added to the USD 383 Business Operations website page under the Purchasing and Bids drop-down.

    To sign up for bid notifications, please fill out the sign-up form. You will be added to a group using our communication tool, ParentSquare. You will receive an instant notification email. 

    Current Bids

    WAREHOUSE PER ITEM BID

    WAREHOUSE PER ITEM BID APPENDIX A

     

     

     

     

     

     

     

     

    FAQ

    • How often does the district put out bids?

      • The timeline for bids depends on the type of projects. Annual supply bids are put out in the late spring. Construction bids are put out in the fall or winter. Bus bids are put out in May. Other equipment and vehicles are put out throughout the year.

    • What do I need to do if I want the district to try out my product?

      • You may call the purchasing department to schedule a product demonstration. However, it is not the practice of the district to "try out" products (ie. toner cartridges) under an open invoice. PO's must be obtained for all products before ordering.

    • When are payments issued?

      • Payments are approved at the Board of Education meetings held the first and third Wednesday of the month, and sent out the following day. Bills are due to the Accounting office two weeks prior to the meeting.

    • Who do I contact with questions about a bid?

      • USD 383 tries to promote fair and open competition to all vendors. If you feel a bid has specifications that are unclear or promote unfair competition call the Budget and Grant Specialist at 785-587-2000 as soon as possible. The sooner a question arises, the sooner the problem may be resolved and an addendum may be issued.