Student Records

The Family Educational Rights and Privacy Act or FERPA (20 U.S.C. § 1232g; 34 CFR Part 99) provides certain rights for parents regarding their children’s education records. FERPA gives these rights to custodial and noncustodial parents alike, unless there is a court order, legally binding document, or State law that specifically provides to the contrary. When a student reaches 18 years of age or attends an institution of postsecondary education at any age, he or she becomes an “eligible student,” and all rights under FERPA transfer from the parent to the student.

Under FERPA, a school or State education Agency (SEA) must provide a parent with the opportunity to inspect and review their child’s education records within a reasonable period of time, but not more than 45 calendar days following receipt of the request. A school or SEA is generally not required to provide copies of the education records unless circumstances effectively prevent the parent from exercising the right to inspect and review the education records.

USD 383 Student Records Review Request Form
 

Student Transcripts

A student transcript is an official, comprehensive record of a studen’s academic performance from grades 9 through 12, listing all courses taken, grades earned, credits recieved, and cululative GPA. Current and former USD 383 students may request a copy of their transcript for free of charge.

USD 383 Transcript Request Form
 

Electronic Verification from 3^rd Party Requesters

All third‑party organizations seeking verification of education or graduation status should submit their request through Parchment, our authorized records provider.

Parchment Form

• Sign up by identifying your school and provide some information about yourself, including your email address. 
• Choose the destinations where you want to send your transcripts. 
• Transcripts will be uploaded to the Docufide by the registrar. You'll be emailed by Docufide to confirm that they've been electronically sent. For colleges (and other destinations) that accept transcripts electronically, you'll even receive confirmation when they receive them.

FAQ's

1. What is an official transcript vs. an unofficial transcript?

• An official transcript is the certified (stamped with district ID and signed by registrar) record of a student’s academic history. It is typically delivered directly from the school/district to the entity that is requesting the information. It is sealed in a district envelope and stamped across the sealed envelope to guarantee that it is an official document. An official transcript typically includes the registrar’s signature and a district stamp.
• An unofficial transcript contains the same academic information as an official transcript but may not be signed or sealed for delivery. The unofficial transcript can be sent to the student through a variety of ways.

2. Do I have to have my ACT results on my transcript?

• No, ACT scores do not have to appear on your transcript. If the district has the ACT results, it can be included on the requested transcript or it can be left off.

3. What if the school does not have my ACT results?

• There are situations where the school may not have access to the student’s ACT results. In that case, the student would need to go directly to ACT to request the scores.

4. Who can request a copy of a student’s transcript, student records or education verification?

• The student:
  • Students who are 18 years or older have the legal right to request their own records.
  • Former students and alumni may request transcripts at any time
• Parents or Legal Guardians:
  • Parents/guardians may request records only if the student is under the age of 18.
  • In most cases, once a student turns 18, rights transfer to the student under FERPA.
• Third-Party Requesters
  • Must have the student’s written consent
  • Process must be completed through the district’s authorized service provider Parchment
• Schools or Districts Requesting Records for Enrollment
  • When a student transfers, the receiving school may request records directly from the previous school for educational placement and continuity of supports.
• Courts or Agencies (When Legally Required)
  • Subpoenas, court orders, or other agency requests should be sent directly to the District Registrar.

5. Who do I contact if I need a copy of my Manhattan High School diploma?

• If a student is needing a copy of their diploma, please send the request to the District Registrar. Include your name, date of birth, and year of graduation. There is a cost related to getting a copy of the diploma. The District Registrar can answer any additional questions you may have.

6. What do I do if I don’t agree with something in the cumulative school records?

• Upon review of the cumulative records, we would encourage you to follow the Questions and Concerns Matrix found on our district website.