The mission of the Purchasing Department is to facilitate best practices in the procurement of goods and services necessary for the effective and efficient operation of USD 383. The Department ensures all funding sources for such goods and services are expended within the regulations and guidelines mandated by the Department of Education, the State of Kansas, as well as adhering to internal controls. The Purchasing Department executes the bidding process in its entirety, processes District purchase orders, and maintains the vendor database.
Watch this area for district bid information
Please refer to the
page for all information/bids related to bond construction. 2018 BOND CONSTRUCTION
Appendix A - Bid No. 1920-PAPER-2
BID 1920-M-1-Maintenance Vehicle
BID TAB 1920-T-1-BUS CAMERA SYSTEM
How often does the district put out bids?
The timeline for bids depends on the type of projects. Annual supply bids are put out in the late spring. Construction bids are put out in the fall or winter. Bus bids are put out in May. Other equipment and vehicles are put out throughout the year.
What do I need to do if I want the district to try out my product?
You may call the purchasing department to schedule a product demonstration. However, it is not the practice of the district to "try out" products (ie. toner cartridges) under an open invoice. PO's must be obtained for all products before ordering.
When are payments issued?
Payments are approved at the Board of Education meetings held the first and third Wednesday of the month, and sent out the following day. Bills are due to the Accounting office two weeks prior to the meeting.
Who do I contact with questions about a bid?
USD 383 tries to promote fair and open competition to all vendors. If you feel a bid has specifications that are unclear or promote unfair competition call Tamara Dorst at 785-587-2000 as soon as possible. The sooner a question arises, the sooner the problem may be resolved and an addendum may be issued.
How can I be added to the vendor list?
From our homepage, click on Communications Portal messaging in the lower, left-hand corner. Follow the prompts to create your user ID and password. Make sure to check mark the "purchasing bid notifications" box. If you have questions, contact Tamara Dorst at email@example.com or by phone at 785-587-2000.